Description of the register

Personal Data Act (523/99) 10 §

Date 28.5.2008

1. Register responsible

Translation Industry Professionals (Käännösalan asiantuntijat KAJ ry)
Maistraatinportti 4 A
00240 HELSINKI

Tel: +358 (0) 201 235 380
Fax: +358 (0)9 147 242
email: toimisto(at)kaj.fi

2. Person responsible for register issues and/or contact person

Executive Manager
Elena Gorschkow-Salonranta
E-mail: toimisto(at)kaj.fi
Tel: 0201 235 380

3. Name of the register

Translator market

4. The purpose of handling personal data (the purpose of the register)

The Translator market is a part of the Translation Industry Professionals website at www.kaj.fi. The purpose of the translator register is to serve the customers searching for a translator/interpreter and the organisation members who want to give their data for any possible assignments.

5. Information content in the register

The register shall hold basic information about the registered persons for the purposes of translation and/or interpretation assignments, such as:
- name
- address
- phone
- e-mail
- languages and special areas

6. Information sources according to the rules

The register responsible shall register that information about the translator market user that the user him-/herself shall give either by using the website or by asking to add the information into the register.

7. Cession of information according to the rules and transferring information outside the EU or the European Economic Area

According to the rules, the register shall not cede information to third parties or outside the EU or EEA. However, the register information can be publicly seen by Internet users.

8. Principles of protecting the register

The translator register information of Translation Industry Professionals has been saved in the register holder’s system, which is protected with publication system protection protocols. Accessing the system requires giving a predetermined user name and password. The system is also protected with firewalls and by other technical means. The information included in the register and saved in the system can be accessed only by certain predetermined register holder’s employees. The registered persons have access to their own information. Viewing the information and making searches is possible for any network user. The information contained in the register is located in locked premises under guard.

9. Prohibition right of the registered person

A registered person has the right to prohibit the register holder from handling information regarding him/her for the purposes of direct marketing, remote sales and other direct mailing and marketing and opinion surveys as well as for person register and genealogy. The prohibition should be made in writing and directed to the person responsible for register affairs.

10. Reviewing right of the registered person

The registered person has the right to review his/her information saved in the register and also to receive copies of the information should s/he so wish. The review request should be made in writing and directed to the person responsible for register affairs. The registered person may also review and maintain his/her information him-/herself by logging into the member pages with his/her own user name and password.

11. Correcting information

The register holder shall correct, remove or complete any personal data in the register that is erroneous, unnecessary, incomplete or outdated in relation to the intended purpose, by the request of the registered person. The registered person can update his/her contact information, language combinations and other data through the member pages. The registered person shall, if necessary, contact the person responsible for register issues to correct data.